Admin Executive

Admin Executive

This role is to ensure the smooth and efficient operation of the company's office and administrative functions by managing daily office operations, facilities, vendors, resources, and administrative support. The role provides effective coordination and support to Management and employees while maintaining a well-organized, safe, and productive workplace.

Job Responsibilities

• Manage the day-to-day administrative and office operations to ensure smooth and efficient running of the company.

• Handle general office administration, including office supplies, stationery, equipment, facilities, and maintenance.

• Coordinate and monitor office cleaning, repairs, maintenance, door access, utilities, and other office-related services.

• Handle incoming and outgoing correspondence, courier services, telephone calls, and general enquiries.

• Schedule and coordinate the inspection and maintenance of company vehicles to ensure they remain safe and operational.

• Assist with meeting arrangements, company events, staff activities, business travel, and other administrative requirements.

• Manage petty cash claims by verifying workers’ attendance, eligibility and supporting documents to ensure claimable under company policy.

• Monitor office expenses, administrative purchases, and vendor payments, ensuring proper documentation and approval.

• Support management and other departments with general administrative matters, including onboarding and offboarding arrangement and employee welfare activities.

• Ensure the office and storeroom are properly maintained, and that workplace facilities are safe, clean, organized, and functional.

• Assist with company licenses, registrations, trademarks, ISO, insurance, subscriptions, and renewal of administrative contracts where required.

• Coordinate management and project meeting calendars and prepare AI-assisted meeting minutes.

• Maintain accurate and organized records of IT documents, contracts, invoices, licenses, and administrative files, while safeguarding confidential company information.

• Prepare and submit timely reports on general office administrative activities

Requirements

• Degree in Business Administration, Office Management, Human Resources, or a related field.

• Minimum 2–5 years of relevant experience in office administration, administration, facilities management, or a similar role.

• Good knowledge of general office administration and facilities coordination.

• Good working knowledge of Microsoft Office, Excel, Word, PowerPoint, and Outlook.

• Strong organizational, coordination, and time-management skills.

• Good communication, problem-solving, interpersonal skills, detailed oriented person, responsible, and able to work in the team or in minimum supervision.

• Candidates with strong relevant experience may be considered for the senior level position

What We Offer:

• Attractive performance-based bonus
• 14 days annual leave, birthday leave, medical and dental benefits
• 5-day work week