Talent acquisition and training management specialist

Key Job Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment activities, including job advertisements, candidate sourcing, screening, interview coordination and selection.

• Work closely with department heads to understand manpower requirements and recruitment priorities.

• Conduct preliminary interviews and assess candidates' suitability based on qualifications, experience and job requirements.

• Prepare salary proposals, employment offers and appointment letters for management approval.

• Liaise with recruitment agencies, job portals and other recruitment channels.

• Maintain recruitment trackers and provide regular hiring status updates.

• Ensure compliance with Singapore employment regulations and fair recruitment practices.

2. Training Planning & Management

• Work with department heads to identify training needs and competency requirements.

• Develop, coordinate and maintain the Company's annual training plan and training budget.

• Source suitable training providers and coordinate internal and external training programmes.

• Manage training registration, scheduling, attendance and related administrative arrangements.

• Monitor mandatory training requirements, employee certifications and renewal deadlines.

• Maintain accurate training records, competency matrices and certification registers.

• Evaluate training effectiveness and recommend improvements to training programmes.

3. Training Grants & Funding Administration

• Identify applicable government training grants and funding opportunities.

• Coordinate training grant applications, claims and supporting documentation.

• Monitor funding eligibility, submission deadlines and compliance requirements.

• Liaise with training providers and relevant government agencies on training funding matters.

4. Employee Onboarding & Induction

• Coordinate pre-employment arrangements and onboarding activities for new employees.

• Organise new employee orientation and induction programmes.

• Work with relevant departments to ensure smooth onboarding and completion of required documentation.

• Monitor probation review schedules and follow up with department heads on assessments.

5. HR Reporting & Process Improvement

• Maintain accurate recruitment, training and employee development records.

• Prepare periodic recruitment and training reports for management review.

• Monitor recruitment and training KPIs, including hiring timelines, training completion rates and training expenditure.

• Identify opportunities to improve recruitment efficiency and training administration.

• Support HR digitalisation initiatives and other HR-related projects as assigned.

Job Requirements

• Diploma or Degree in Human Resources Management, Business Administration or a related discipline.

• Minimum 3–5 years of relevant HR experience, preferably covering recruitment and training administration.

• Proven hands-on experience in end-to-end recruitment and candidate selection.

• Experience in training coordination, training needs analysis, training planning and certification tracking.

• Familiarity with Singapore employment legislation, MOM regulations and work pass requirements.

• Knowledge of SkillsFuture Singapore (SSG), Workforce Singapore (WSG) and applicable training grant schemes.

• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.

• Strong organisational, communication and interpersonal skills.

• Detail-oriented, proactive and able to manage multiple priorities independently.

• Good follow-up skills with the ability to meet deadlines and coordinate effectively with different departments.

• Experience in manufacturing, engineering, logistics or related industries will be an added advantage.

• Experience coordinating technical, operational and workplace safety training will be an added advantage.