Administrative Executive

Job Description

• Support the Senior Admin Executive in the following duties:

- Maintain & update proper filing and records management of all documents and correspondence;
- Verify workers' timesheets and overtime records;
- Register staff and workers for training courses and certifications;
- Update and maintain staff and workers' leave records in the HR system;
- Issue uniforms, PPE, and vehicle season parking authorisation letters to new staff and existing workers, where required;
- Maintain and update the Business Unit's organisation chart;
- Maintain and update the Business Unit's telephone directory and contact listing;
- Prepare reports and submissions for Management as and when required;

• Support the Senior Procurement Executive in the following duties:

- Process asset purchases, invoices, and related documentation;
- Conduct cost comparisons and evaluations for asset purchases and rentals;
- Perform other procurement-related administrative duties as assigned.

• Under the WSH Act, employees have a duty to keep their workplace and colleagues safe:

- Cooperate with employers and follow safety and health procedure;
- Report unsafe acts and incidents;
- Do not tamper with safety devices or perform wilful or reckless acts; and

• Be responsible for any other duties that may be assigned from time to time as your superior/management deem fit.

Job Requirements:

• A minimum of GCE N/O Levels/Diploma in any field or equivalent with at least 2 years' of relevant work experience in the construction industry support project team administrative work.
• Good people and communication skills with ability to interact with people of all levels.
• A good team player who possesses drive, initiative and ability to work independently.
• Resourceful, adaptable, well-organised and meticulous with an eye for detail.
• Ability to multi-task and work in a fast pace environment to meet tight deadlines.
• Competent in MS Office.