Assistant Facilities & Safety Manager

Job Summary

Manage and optimize facility operations to ensure regulatory compliance, safety, and seamless support for workshops, laboratories, and offices. Collaborate with contractors and internal teams to maintain infrastructure and execute facility projects.

Responsibilities

• Ensure facility operations comply with regulatory standards and maintain seamless functionality
• Conduct regular inspections to verify operational performance, safety, and security compliance
• Maintain a secure and safe working environment throughout the facility
• Collaborate with in-house contractors to collect feedback and ensure excellent facility condition
• Source and coordinate vendors for quotations, equipment, and services, overseeing contractor performance, scheduling, and safety during implementation
• Respond promptly and effectively to staff and management requests and queries
• Work closely with internal stakeholders and partners to support overall facility operations
• Contribute to planning and execution of corporate facility-related projects
• Investigate and resolve workshop or laboratory breakdowns to minimize downtime
• Facilitate creation and maintenance of SOPs, forms, and presentation materials for facility operations
• Perform basic handyman duties as required to support facility maintenance
• Support statutory and internal audits related to facility operations
• Break down assigned tasks into actionable steps and set realistic deadlines for completion
• Utilize Microsoft Office and AV systems to support operational and project needs

Required competencies and certifications

• Diploma in a relevant field such as Facilities Management, Safety, or Operations
• Minimum 3 to 4 years of experience in operations management involving workshops, laboratories, facility services, building maintenance, or electrical/mechanical systems
• Basic knowledge of Health, Safety, and Environmental (HS&E) regulations
• Flexibility to work outside regular hours to support operational needs

Preferred competencies and qualifications

• Experience managing contractors, facility services, and subcontractor oversight
• Experience with office relocations or outfitting