Admin Executive

Role Overview

This role is ideal for a multi-tasker who thrives in a dynamic environment, enjoys bridging communication

across different functional teams, and takes ownership of administrative follow-through.

You will serve as a vital administrative engine coordinating between Tender & Contracts, Project

Operations, Procurement, HR, and Compliance teams.

Key Roles & Responsibilities

• Cross-Departmental Coordination: Serve as the key administrative liaison among Tender,

Contracts, Site Project Teams, internal departments and external vendors to facilitate smooth

coordination, efficient workflows and timely submission of information and documents.

• Tender & Contract Support: Assist in compiling tender proposals, maintaining contract registers,

tracking submission deadlines, and organizing commercial documentation.

• Compliance Documentation: Support company-wide Compliance initiatives, ISO standards, and

safety/sustainability compliance by maintaining document registers, compiling audit records, and tracking

periodic updates.

• Project & Operational Administration: Consolidate weekly/monthly departmental progress reports,

draft meeting minutes, track action items, and maintain central filing systems.

• Process Enhancement: Assist in establishing and refining administrative SOPs, document

controls, and standardized digital forms as company operations scale.

• General Operations: Provide ad-hoc administrative support to management and project

leadership as required.

Job Requirements

- Diploma in Business Administration, Quantity Surveying, Construction Management, Finance,

Accounting or a related discipline, or equivalent relevant working experience.

- Experience in construction, finance, accounting or quantity surveying would be an advantage.

- Good coordination, communication and organisational skills, with attention to detail.

- Able to manage multiple tasks, meet deadlines and follow through with minimal supervision.

- Proficient in Microsoft Excel, Word and Outlook.

- Resourceful, adaptable and willing to learn and support across departments.

- Comfortable working in a growing organisation with evolving processes and workflows.

- Fresh graduates are welcome to apply.

Key Strengths:

- Proven ability to multitask, prioritize conflicting deadlines, and follow through with minimal

supervision.

- Strong interpersonal, communication, and organizational skills with an eye for detail

- Comfortable working in an evolving shared-services environment where new processes and

workflows are actively being developed.

- Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience

with digital document control or workflow tools is a plus.

- Mindset: Resourceful, adaptable, positive attitude, and willing to collaborate across functions.