Senior HR Executive

Job Summary

Manage all HR and administration functions in Singapore, including recruitment, payroll, work passes, employee relations, statutory compliance, and manpower planning in line with Singapore employment laws and company policies.

Responsibilities

• Manage the full hiring cycle by planning manpower needs, creating job advertisements, sourcing candidates, screening applications, conducting interviews, and issuing offers
• Coordinate recruitment activities with department heads and manage relationships with recruitment agencies and job portals to control costs and timelines
• Process monthly payroll including salary, overtime, allowances, bonuses, and deductions to ensure accurate and timely payments and payslip distribution
• Submit CPF contributions and prepare annual income and IRAS submissions in compliance with statutory requirements
• Handle Employment Pass, S Pass, TEP, and Work Permit applications, renewals, amendments, and cancellations while tracking expiry dates, quotas, and levies
• Coordinate medical examinations, insurance, security bonds, and ensure compliance with Ministry of Manpower (MOM) regulations for foreign workers
• Ensure compliance with the Employment Act, CPF regulations, work pass rules, and other Singapore employment legislation
• Administer employment contracts, salary records, leave entitlements, and statutory benefits accurately and timely
• Manage IR21 tax clearance processes and advise management on legislative changes affecting HR policies and practices
• Address employee grievances, disciplinary actions, disputes, and conduct investigations to maintain positive employee relations
• Administer performance appraisals, promotions, salary reviews, and improvement plans to support employee development and retention
• Coordinate training programs and conduct exit interviews to gather feedback and support workforce planning
• Develop, implement, and maintain HR policies, handbooks, and standard operating procedures (SOPs) to ensure consistent HR practices
• Prepare HR letters and contracts and manage the full employee lifecycle including onboarding, transfers, resignations, terminations, and offboarding
• Maintain confidential employee records with accuracy and security
• Oversee leave management, attendance tracking, shift scheduling, overtime, and timesheet approvals to optimize manpower deployment
• Monitor headcount, absenteeism, and overtime costs to support manpower planning and budgeting
• Manage exit clearance procedures and final salary processing for departing employees
• Administer employee benefits and insurance schemes to ensure employee welfare and compliance
• Prepare monthly payroll reports and maintain HR databases to support digitalization and data accuracy
• Support HR audits and perform general HR administrative tasks as required
• Perform other reasonable HR, administrative, and operational duties as assigned by management

Preferred competencies and qualifications

• Degree in Human Resources, Business Administration, or a related discipline
• Minimum 5 years of relevant HR experience, preferably with supervisory or managerial responsibilities
• Good knowledge of Singapore Employment Act, MOM regulations, and local HR practices
• Hands-on experience in recruitment, payroll, employee relations, and HR administration
• Strong interpersonal, communication, and problem-solving skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office and HR systems