GPU & Asset Manager

Key Responsibilities

1. End-to-End Asset Lifecycle Management

• Establish and manage the complete lifecycle of GPUs, servers and other critical IT infrastructure assets.
• Maintain accurate asset records including serial number, asset tag, model, configuration, ownership, location, status, shipment information, and responsible party.
• Ensure full traceability of critical assets at all times.

2. GPU & Server Inventory Control

• Maintain accurate inventory records for GPUs, servers, and related components at OEMs, in transit, warehouses, data centers, and RMA locations.
• Track GPU/server quantities by project, customer, entity, location, rack, cluster, and deployment status.
• Perform regular physical inventory counts and reconciliation against system records.
• Investigate and resolve discrepancies between physical inventory, system records, shipping documents, and financial records.
• Establish appropriate controls for high-value assets and prevent asset loss, misplacement, unauthorized movement, or incorrect allocation.

3. Shipment, Delivery & Warehouse Tracking

• Work closely with Procurement, Logistics, OEMs, freight forwarders, customs brokers, warehouses, and data centers to track equipment movements.
• Maintain shipment and delivery records, including PO, invoice, packing list, airway bill / bill of lading, serial numbers, delivery confirmation, and receiving records.
• Ensure that all assets are properly recorded when received into warehouses or data centers.
• Coordinate asset tagging and receiving procedures with warehouse and DC teams.
• Ensure asset movements are supported by proper documentation and system records.

4. Data Center Deployment & Asset Registration

• Coordinate with Data Center and Engineering teams to register equipment after delivery and installation.
• Ensure that physical assets and system records remain synchronized throughout the deployment lifecycle.
• Support cluster-level asset reconciliation after installation and commissioning.

5. RMA / Repair / Replacement Management

• Establish and maintain an end-to-end RMA tracking process for GPUs, servers, and other hardware.
• Ensure complete RMA history for each asset.
• Ensure replacement units are properly recorded and linked to the original asset / RMA case.

6. Asset Management System / ERP

• Implement and maintain an appropriate asset management system, ERP module, IT Asset Management (ITAM) system, or other digital asset tracking solution.
• Evaluate and recommend suitable systems and tools based on Novagate's operational requirements.
• Establish asset master data standards, naming conventions, asset IDs, serial number structures, status codes, and location codes.

7. Compliance, Audit & Reporting

• Maintain complete and auditable records for all critical GPU and IT assets.
• Prepare asset reports and supporting documentation for internal and external audits.
• Support compliance requirements related to NVIDIA, BIS, customs, export controls, customers, lenders, insurers, and other relevant stakeholders.
• Ensure asset records can demonstrate the complete chain of custody and location history of critical equipment.
• Establish appropriate documentation and control procedures to support regulatory and contractual requirements.
• Prepare regular management reports covering asset inventory, movements, deployment status, RMA, discrepancies, and exceptions.

Requirements

• Bachelor's degree or equivalent experience in Supply Chain, Logistics, Operations, IT, Engineering, Asset Management, or a related field.
• 3+ years of experience in asset management, IT asset management, warehouse/inventory management, supply chain, data center operations, or a related field.
• Experience managing high-value technology assets such as GPUs, servers, networking equipment, storage systems, or data center infrastructure is highly preferred.
• Strong experience with serial number-level asset tracking and inventory reconciliation.
• Experience with ERP, WMS, ITAM, CMDB, or other inventory / asset management systems.
• Strong understanding of warehouse, logistics, shipment, receiving, and asset movement processes.
• Strong Excel / spreadsheet and data analysis skills.
• Strong attention to detail and ability to maintain highly accurate records.
• Strong documentation and process management skills.
• Good communication skills and ability to coordinate with internal teams, OEMs, logistics providers, and data center operators.
• Comfortable working in a fast-growing and operationally complex environment.