Fund Administration Associate (Japanese-speaking)

About the Role

We are seeking a detail-oriented Fund Administration Associate to support day-to-day administration of Japan-focused hedge fund operations.

This role involves fund administration, investor and operational support, and trade-related administrative processing.

Key Responsibilities

• Perform fund administration tasks, including fund accounting support, investor onboarding, subscriptions and redemptions, reconciliations, and maintenance of fund records.
• Assist with trade-related administrative processes, including trade capture, trade confirmations, settlement follow-up, and coordination with custodians, administrators, brokers, and other external parties.
• Support periodic fund reporting, investor reporting, and preparation of documentation for audits and compliance reviews.
• Handle company administration matters, including document management, vendor coordination, office administration, and general operational support.
• Liaise with Japanese-speaking stakeholders, including investors, service providers, and internal teams, in both Japanese and English.
• Maintain accurate records, follow internal control procedures, and escalate operational issues promptly.

Requirements

• Proficiency in Japanese (business level or above) and English.
• Relevant experience in fund administration, asset management operations, investor services, securities operations, or a related financial-services function is preferred.
• Familiarity with trade lifecycle processes, fund operations, or investment-fund administration is an advantage.
• Strong attention to detail, accuracy, and ability to manage multiple deadlines.
• Proficiency in Microsoft Excel; experience with VBA or process automation is a plus.
• Proactive, reliable, and comfortable working in a small-team environment.

Working Arrangements

• This role follows the Japan public holiday calendar; Japan public holidays will be observed as non-working days.
• Due to time-zone differences with Japan, the role requires an early start time. The exact working hours will be discussed during the interview process.
• Candidates should be comfortable with early-morning working hours and occasional coordination with Japan-based counterparties.

What We Offer

• Competitive monthly salary.　
• Opportunity to gain hands-on experience in full-cycle hedge fund operations and administration.
• Exposure to fund administration, trade operations, investor servicing, and company administration in a small, collaborative team.