Administrative Executive

The Administrative Executive provides essential operational support through meticulous IFM billing coordination, training materials and logistics support, ensuring seamless administrative operations that enable effective programme delivery and maintain accurate cost accountability to the Authority. This includes:

1) IFM Accounting

· Client Billing Management: Oversee the timely consolidation of all recoverable costs and monthly service cost, ensuring that the Client/Authority receives accurate, transparent, and prompt billing in accordance with the main contract.

· Documentation: Maintain a real-time, digital tracking list of all financial commitments (POs) and liabilities (Invoices) for immediate submission or audit by the Authority as and when required.

2) Training Materials & Logistics

· Hardcopy Materials Support: Manage the production of hardcopy learner guides, training aids, and assessment materials, including high-volume printing, binding, and laminating.

· Quality Control: Conduct final checks of printed materials to ensure consistency, correct pagination, and professional presentation before distribution.

· Resource Management: Maintain an inventory of training consumables (paper, toner, binding combs, stationery) to ensure zero downtime during peak training periods.

3) Offsite Logistics Coordination & Support

· Logistics Packing: Lead the systematic packing of training materials and logistics for offsite training programmes, ensuring all required logistics and materials are accounted for via checklists.

· Vendor Liaison: Coordinate with courier/mover service providers to schedule timely pickup and delivery of training logistics to offsite locations.

4) Safety & CERT

· Emergency Response: Assist the Authority in the formation and regular training of the Company Emergency Response Team (CERT).

· Active Firefighting: Perform the designated role of a Fire Fighter within the CERT during drills or actual emergencies.

5) Operational Agility

· General Support: Undertake any other necessary tasks for the property's operations as directed by the Authority, ensuring seamless property operations and rapid response to evolving campus needs.

Should have at least a diploma in any discipline and a minimum of 2 years of relevant experience in a similar position