Paralegal/ Legal Support (IP)

About the Firm:

CHP Law LLC is a mid-sized corporate and commercial law firm that engages in a broad spectrum of corporate transactions, dispute resolution, and advisory work. CHP is made up of a band of like-minded individuals from diverse backgrounds. We celebrate and harness this diversity, by collaboratingwith and complementing each other. In doing so, we have created a culture which benefits the firm, and our clients. Of course, this can only be achieved with the right people, because after all, our people are our most valuable of assets.

Job Description:

The Paralegal/Legal Secretary will provide full support to 2 lawyers in the Intellectual Property and Intangible Assets Department and ensuring that the Department’s day-to-day operations run smoothly.

If you have been part of a support team and would like to advance to a paralegal, or you are a fresh graduate, we would be more than happy to assist you in that career growth!

Duties: (Training will be provided)

· Monitor and attend to all email correspondences and documents relating to Trade Mark filings globally

· Conduct IP searches, prepare documents required for Trade Mark filing and electronically file Trade Mark applications online using IPOS Digital Hub (for Singapore’s applications) or WIPO’s e-portal

· Monitor timelines or deadlines for all IP matters

· Draft or prepare simple client engagement letter,including fee proposals and estimates

· Take instructions from lawyers independently and assist on straightforward matters

· Perform Due Diligence on companies/clients by doing research via public data sources, web search or sanction lists.

· File Management - assist with improving or maintaining documents (execution of documents, filing and organising documents and information, legal templates, SOP, policies etc)

· Attend meetings with lawyers and take meeting notes when necessary

· Support IP/IA team with other ancillary projectsfrom time to time, including the preparation of training and presentation materials

Administrative Duties:

· Provide general administrative support (File management,Invoice management, conflict/ACRA searches, handle expenses/claims for lawyers etc.)

· Attend to Power of Attorney, notarisation and legalisation of documents

· Calendar management and scheduling of meetings with various stakeholders

· Planning work travels i.e. book flights,accommodation and transportation

· Coordinate events such as meetings, events, speaking engagements, submission to the relevant authorities or organisations

· Attend to clients/stakeholders on phone or in person professionally

Requirements

· Diploma in Legal Studies or Degree with relevant qualifications or experience

· At least 2-4 years of relevant experience working in-house or law firm

· Good drafting skills (Comfortable to draft widerange of email correspondences, instructions and invoices)

· Able to multi-task and work in fast-paced environment with minimum supervision

· Experience in serving a partner who is on the constant move

· Proficient in English; Good verbal and writtencommunication skills. A good command of a second language is a plus.

· Proficient in Microsoft Office applications

· Team player, proactive, motivated and personable