Executive Assistant

We are seeking an exceptionally resourceful, high-caliber Executive & Personal Assistant to provide seamless, end-to-end operational, strategic, and personal support to the Founder of a private Family Office.

This role is ideal for a proactive professional who thrives in high-trust, fast-paced environments and seamlessly balances complex executive management with hands-on personal and household responsibilities. The successful candidate will act as the Founder’s trusted gatekeeper and operational partner, demonstrating outstanding judgment, commercial acumen, and flawless discretion.

Key Responsibilities

1. Executive & Operational Support

• Provide high-touch, direct support to the Founder, managing competing priorities, complex calendars, and dynamic schedules.

• Serve as the primary point of contact and liaison for high-level external stakeholders, advisors, and corporate partners.

• Oversee and project-manage unique, multi-faceted initiatives in fast-moving or ambiguous settings, delivering high-quality results with minimal direction.

• Draft, review, and handle sensitive correspondence, reports, and administrative matters.

2. International Travel & Lifestyle Logistics

• Manage complex, multi-destination international travel arrangements, private/commercial aviation bookings, ground transport, luxury accommodation, and visas across multiple time zones.

• Develop detailed, hyper-organized travel itineraries while proactively establishing contingency plans for last-minute schedule changes.

• Negotiate high-value bookings, premium hospitality contracts, and vendor terms, holding high-end service providers to rigorous quality standards.

3. Personal & Household Management

• Manage personal, family, and household affairs with complete confidentiality and meticulous attention to detail.

• Run personal and household errands, oversee home maintenance/vendors, and ensure all personal requests are executed seamlessly.

Requirements & Must-Have Experience

• Relevant Experience: ~10 years of overall relevant administrative/operations experience, with at least 3 years directly supporting C-suite executives, founders, partners, or senior principals in high-demand environments.

• International Travel Expertise: Proven track record coordinating complex, last-minute global travel itineraries with solid contingency management. Able to travel 25% with the founder.

• High Availability & Responsiveness: Strong commitment to flexibility, including responsiveness after core working hours and over weekends as required by travel or urgent business needs.