Shipping Operation Executive

JobSummary

We arelooking for a detail-oriented Vessel Operation Executive to handle daily vesseloperations and operational documentation for chartered vessels. The rolesupports the chartering/shipping desk by ensuring smooth voyage execution,accurate operational records, and proper handling of laytime, demurrage, andclaims in accordance with charter party terms.

KeyResponsibilities

• Handle day-to-day vessel operations for chartered vessels (voyage/time charter)
• Coordinate with ship owners, operators, agents, brokers, and internal chartering/trading teams
• Monitor vessel schedules, ETA/ETD, port operations, loading/discharging activities
• Ensure vessel operations are performed in compliance with Charter Party terms
• Prepare, check, and maintain operational documents and records, including SOF, NOR, port logs, and voyage files
• Maintain accurate operation records, reports, and filing systems for each voyage
• Prepare operational reports and provide timely updates to management and chartering team
• Support laytime calculation, demurrage/despatch (DEM/DESP) follow-up
• Assist in handling demurrage claims and operational claims, including document collection and coordination with relevant parties
• Follow up and review PDA/FDA and operational costs related to voyages
• Coordinate bunkering, port services, and vessel requirements as needed
• Identify, report, and follow up on operational issues, delays, or deviations during voyages
• Perform other duties related to vessel operations as assigned

JobRequirements

• Experience in vessel operations, chartering operations, or shipping operations is preferred. Fresh graduates with relevant qualifications and a strong willingness to learn are also welcome to apply.
• Diploma or Bachelor’s degree in Maritime Studies, Shipping, Logistics, or a related field.
• Good understanding of charter parties, vessel operations, and shipping practices.
• Familiarity with laytime calculations, Statements of Facts (SOF), demurrage/despatch, and claims handling would be an advantage.
• Ability to maintain accurate documentation, reports, and operational records.
• Strong coordination, communication, and organizational skills.
• Ability to work independently and coordinate multiple voyages, with guidance provided where required.
• Proficient in MS Office.
• Good command of written and spoken English.