Senior Executive - PMO & Grant Management (Ref 26635)

Responsibilities

• Support the processing and assessment of applications

• Verify grant eligibility and relevant supporting information against approved criteria and requirements.

• Support the processing and assessment of disbursements and reimbursements.

• Maintain accurate application, grant and claim records and track cases through the different stages of the lifecycle.

• Support communications and follow-up with licensees on matters relating to their applications and claims.

• Perform the Finance Officer function for disbursement and reimbursement

• Review disbursement and reimbursement claims and supporting documents in accordance with the approved SOP and requirements

• Validate claim information and ensure the required supporting documentation is complete before processing.

• Process eligible claims through the Finance Management System for the subsequent stages of verification, approval and payment.

• Maintain appropriate document and records to support the processing and audit trail of claims.

• Follow up on claim discrepancies, exceptions or incomplete information, where required.

• Support financial monitoring and reporting

• Monitor grant commitments, claims, and utilisation

• Maintain and regularly update the status of applications and claims for management reporting

• Support reconciliation and tracking of grant-related financial information

• Work closely with internal Finance on matters relating to claim processing and disbursement.

• Support governance and operational controls

• Stakeholder management and operational support.

Requirements

• 3 to 5 years of relevant experience in grant administration, grant management, finance operations, claims processing or a related function.

• Experience in financial processing, reimbursement, claims or grant operations would be advantageous, including experience with Finance Management System or similar financial/claims processing system

• Strong attention to detail and ability to review applications, claims and supporting documentation accurately.

• Good analytical and organisational skills, with the ability to maintain accurate records and monitor multiple cases.

• Good communication skills, with the ability to communicate effectively with licensees, partners and internal stakeholders.

• Good interpersonal skills and ability to work effectively across different teams and functions.

• Comfortable working independently and performing data analysis and reconciliation where required.

Licence no: 12C6060