Part Time Logistics Assistant

KEY RESPONSIBILITIES

Delivery Coordination & Scheduling

• Plan and assign daily delivery routes and run sheets for in-house drivers and external logistics providers (e.g. LLM)

• Sort, organize, and stage orders for driver handover — ensuring items are correctly grouped by route, driver, and delivery time window

• Assist in physically loading and handing over items to drivers, which may involve lifting or carrying of floral arrangements, boxes, and equipment

• Coordinate same-day and advance order deliveries, ensuring on-time fulfilment across all zones

• Manage outlet delivery schedules for Cold Storage, retail partners, and walk-in collection points

• Communicate time-sensitive changes or order amendments to drivers promptly

Driver Management & Administration

• Conduct pre-shift briefings and issue daily run sheets, delivery manifests, and customer instructions

• Track driver attendance, overtime, and delivery performance

• Verify and process driver claims — cross-checking trip records, mileage, overtime, and allowances against run sheets and Detrack data

• Identify and follow up on discrepancies in driver claims before submission to Finance

• Prepare accurate monthly driver billing summaries for accounts processing

• Support driver recruitment coordination and onboarding administration

Third-Party Logistics Liaison

• Serve as the primary point of contact for external logistics partners

• Monitor third-party delivery performance and escalate issues where necessary

• Coordinate LLM driver briefings for peak-season operations

Systems & Documentation

• Maintain accurate delivery records in Detrack and Business Central (BC)

• Verify that delivery task completions are correctly captured and reconciled with order postings

• Prepare operational reports, billing summaries, and delivery zone analyses

Peak Season & Event Support

• Support large-scale operational planning for peak floral campaigns (Valentine's Day, Mother's Day, Christmas, etc.)

• Coordinate part-timer logistics support and manpower deployment during peak periods

• Assist with production floor coordination when required

REQUIREMENTS

Skills & Competencies

• Proficient in Microsoft Excel and Word; experience with Detrack or similar delivery management systems is a plus

• Strong organizational and multi-tasking skills; able to manage multiple delivery streams simultaneously

• Good communication skills in English

• Meticulous attention to detail in documentation and record-keeping

• Ability to work under pressure and manage priorities during peak-season operations

• Team player with a proactive, hands-on approach to problem-solving

Other Requirements

• Willing to work on Weekends and public holidays during peak seasons

• Able to perform manual tasks and able to lift or carry items as part of daily order sorting and driver handover duties

• Working Hour: 9am-6pm

• Can work at least 3 to 4 times a week

Interested applicants are invited to apply online with a comprehensive resume, stating qualifications, experience, current and expected salary to [email protected]

We regret that only shortlisted candidates will be notified.