HR Executive (6 months Maternity Cover)

The HR Executive supports the day-to-day delivery of human resource operations, including recruitment and onboarding, employee records, statutory compliance, performance management and learning and development. The role ensures that HR processes are carried out accurately and efficiently while providing timely support to staff and managers in accordance with organisational policies and regulatory requirements.

Key responsibilities

1. Recruitment and onboarding

• Coordinate the full recruitment cycle, including job postings, interview arrangements, reference checks, offer preparation and candidate follow up.
• Coordinate onboarding and orientation for new employees, including employment documentation and arrangements for system access and work equipment.
• Manage employee offboarding, including exit documentation, clearance and exit interviews where required.

2. HR operations and employee records

• Maintain accurate and up to date employee records, leave and attendance data in the HR information system.
• Prepare employment contracts, confirmation letters, HR correspondence and other employment related documents.
• Administer employee benefits and medical claims and respond to staff enquiries on HR policies and procedures.
• Support the review and updating of HR policies, procedures and the staff handbook.

3. Performance management and employee engagement

• Coordinate performance appraisal exercises, including tracking submissions, maintaining records and providing administrative support to managers and staff.
• Process probation reviews and confirmation documentation.
• Support employee engagement initiatives, staff communications and HR activities.

4. Learning and development

• Coordinate staff training registrations, course arrangements and payment processing.
• Research suitable training programmes and courses based on identified learning needs.
• Maintain training records and support the administration of training grants and funding claims where applicable.

6. Other duties

• Provide general administrative and operational support to the HR team.
• Grants tracking and budget utilisation tracking
• Assist with HR projects, process improvements and other duties as assigned.

Requirements

• Diploma in Human Resource Management, Business Administration or a related discipline.
• At least 1 year of relevant experience in an HR Executive or HR Generalist role.
• Working knowledge of Singapore employment legislation, including the Employment Act, CPF requirements and work pass processes.
• Proficient in Microsoft Office applications, particularly Excel.
• Good numerical skills and attention to detail, especially in payroll calculations and verification.
• Strong communication and interpersonal skills with the ability to handle confidential information with discretion.
• Well organised and able to manage multiple tasks, prioritise work and meet deadlines.
• Able to work independently as well as collaboratively in a fast-paced environment.
• Proactive, service oriented and committed to providing reliable support to staff and managers.