Part-Time Administrative Assistant

Key Responsibilities

1. Quotation Management & Email Correspondence

Quotation Preparation: Draft, update, and issue sales quotations accurately

based on specifications provided by the sales team.

Record Keeping: Maintain neat, up-to-date digital and physical archives of all

past and current quotations and related paperwork.

Email Handling: Respond promptly to routine client email inquiries; escalate

complex, technical, or high-value inquiries to the relevant salesperson.

2. Sales Support & General Administration

Data & Document Support: Assist with routine data entry, document

formatting, printing, scanning, and digital filing.

Quotation Follow-Up: Track status of open quotes and assist in following up

with prospects as directed by sales staff.

Ad-Hoc Administrative Tasks: Provide general administrative assistance to

keep daily sales operations running smoothly.

Recommended Qualifications & Core Competencies

Skills: Proficiency in standard office tools (Microsoft Office / Google

Workspace) and clear email communication skills.

Key Attributes: High attention to detail, strong organizational habits, and a

proactive attitude.