HR cum Office Administrator

1. Job Summary

Responsible for the day-to-day HR and administrative functions of the company, including recruitment, payroll coordination, employee claims, attendance and roster management, employee records, and general HR administration. The role requires a hands-on, organised, and responsible individual who can work independently and support the company’s daily operations.

2. Key Responsibilities

A. Recruitment & Manpower Planning

* Coordinate recruitment activities, including job postings, resume screening, interview arrangements, and candidate follow-ups.

* Liaise with department heads on manpower requirements.

* Prepare employment offers and coordinate onboarding for new employees.

* Maintain recruitment records and monitor staffing needs.

B. Payroll & Staff Claims

* Prepare and verify payroll information, including attendance, overtime, allowances, and deductions.

* Process staff claims and payment vouchers, ensuring proper documentation and approvals.

* Coordinate with Finance on payroll processing and employee payments.

* Maintain accurate records of staff claims and payroll-related documents.

* Assist with CPF contributions and other statutory submissions.

C. Attendance, Leave & Staff Roster

* Maintain employee attendance, leave, and overtime records.

* Prepare and coordinate work schedules for retail staff and part-time employees.

* Monitor attendance and follow up on discrepancies.

* Assist in arranging replacement manpower when required.

D. Employee Records & HR Documentation

* Maintain employee personal files and HR databases.

* Prepare employment contracts, appointment letters, confirmation letters, and other HR documents.

* Monitor probation periods, contract renewals, and work pass expiry dates.

* Coordinate employee onboarding, confirmation, re-contracting, and offboarding.

* Ensure employee records are accurate, up to date, and confidential.

E. Employee Relations & HR Compliance

* Respond to employees’ HR-related enquiries.

* Communicate HR policies, procedures, and company announcements.

* Assist in resolving routine staff matters and escalate complex issues to management.

* Ensure HR practices comply with Singapore employment legislation and relevant statutory requirements.

* Assist with work pass applications and renewals where applicable.

F. General Administration

* Provide administrative support to management and other departments.

* Assist in organising staff activities and employee engagement initiatives.

* Review and improve administrative processes to enhance efficiency.

* Perform other HR and administrative duties as assigned.

3. Job Requirements

* Diploma in Human Resource Management, Business Administration, or a related discipline.

* Preferably 1–3 years of relevant HR or administrative experience. Candidates with less experience may also be considered.

* Familiarity with Singapore employment practices and statutory requirements.

* Proficient in Microsoft Office, particularly Excel and Word.

* Good communication, organisational, and interpersonal skills.

* Meticulous, responsible, and able to maintain confidentiality.

* Able to work independently, manage multiple tasks, and meet deadlines.

* A proactive team player with a positive working attitude.