EXECUTIVE SECRETARY (INTERIOR FIT-OUT)

Job Description

• Provide full secretarial and administrative support to the Management team, including managing appointments, calendars, meetings and travel arrangements, Managements expenses and claims.
• Coordinate meetings with internal departments, business partners and external stakeholders.
• Prepare and format correspondence, reports, presentations, meeting agendas and minutes.
• Handle confidential documents and sensitive business information with the highest level of discretion.
• Assist in coordinating management projects, business activities and special assignments.
• Manage incoming calls, emails and correspondence on behalf of the CEO.
• Arrange local and overseas business travel, accommodation and transportation when required.
• Liaise with internal departments and external parties to facilitate effective communication and coordination.
• Perform other ad hoc duties as assigned by the Management members.

Requirements

• Diploma or Degree in Business Administration, Secretarial Studies or a related discipline.
• Minimum 2–3 years of relevant experience in executive secretarial or personal assistant roles, preferably supporting senior management.
• Proficient in basic AI skills, Microsoft Office applications, including Word, Excel and PowerPoint.
• Strong organisational, time-management and multitasking skills.
• Able to work independently, take initiative and handle tasks with minimal supervision.
• Mature, professional, meticulous and able to maintain strict confidentiality.
• Good interpersonal skills with the ability to liaise effectively with people at all levels.
• Flexible and willing to work beyond normal office hours when necessary to meet the CEO's schedule.

Company transport is provided with pick-up and drop-off services at the following MRT stations:

• Yew Tee MRT Station
• Ang Mo Kio MRT Station