Admin Executive

Role Overview

The Administrative Executive supports the smooth running of Woodlands Recreation Centre by managing day-to-day administration, documentation and records, and by coordinating meetings, vendors and events. The role works closely with the WRC management team and is suited to someone who is organised, detail-oriented and comfortable in a hands-on, fast-paced operational environment.

Job Responsibilities

• Provide administrative support, including documentation, records management and correspondence.
• Coordinate meetings, prepare meeting materials, take meeting minutes and track follow-up action items.
• Support procurement and coordinate with vendors and service providers.
• Maintain organised digital and physical records for operational and compliance purposes.
• Support day-to-day operational activities.
• Support logistics planning, registration management and on-site coordination when required.
• Assist in post-event reporting and documentation.
• Perform other ad hoc duties as required.

Job Requirements

• Diploma in Business Administration, Office Management or a related field; candidates with a NITEC / Higher NITEC and relevant experience are welcome to apply.
• At least 1 to 2 years of experience in administration, operations or event support role. Fresh graduates with relevant internship experience are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), familiarity with cloud filing (e.g. OneDrive / SharePoint) is an advantage.
• Good written and verbal communication skills in English, with the ability to draft clear correspondence and minutes.
• Highly organised and detail-oriented, able to manage multiple tasks and meet deadlines.
• Able to work independently and as part of a team, with a positive, service-oriented attitude.
• Willing to support events and on-site activities outside regular hours, including some evenings or weekends, when required.
• Experience with procurement processes, vendor coordination or event logistics will be an advantage.