Administrative assistant

Job Summary

You will support the Executive Director by managing administrative tasks, coordinating schedules, and facilitating communication to ensure smooth office operations at Sincere Family Office’s Singapore headquarters.

Responsibilities

• Manage the Executive Director’s calendar by scheduling meetings and appointments to optimize time and priorities
• Prepare, organize, and maintain documents and correspondence to support daily office functions
• Coordinate communication between the Executive Director and internal or external stakeholders to ensure clear information flow
• Assist in arranging travel and accommodation logistics to support business trips
• Maintain office supplies and equipment to ensure a well-functioning work environment
• Handle incoming calls and emails professionally, directing inquiries appropriately
• Support ad hoc administrative projects as assigned to improve office efficiency
• Use English and Mandarin effectively to communicate and prepare documents, supporting bilingual office needs

Other Information

Location

• 152 Beach Road, #04-07 Gateway East, Singapore 189721

Salary

• SGD 2,800 – 3,800 per month, commensurate with experience

Working Hours

• Monday to Friday, 9:00 am – 6:00 pm

Reports to

• Executive Director

Languages

• English and Mandarin (required for bilingual communication and documentation)