Admin cum Purchasing Assistant (East / 5 Days) - LL

We are seeking an organized and detail-oriented Admin and Purchasing Assistant to support our office operations, procurement processes, and project tracking.

Key Responsibilities:

Administration & Sales Support

• Maintain an organized and tidy office environment to support efficient daily operations.

• Manage incoming phone calls, faxes, and email communications promptly and professionally.

• Scan, file, and organize documents to ensure easy retrieval and record accuracy.

• Prepare and manage quotations, sales orders, delivery orders, and goods receive notes accurately.

• Enter and update data on opened projects, and follow up on outstanding action items to ensure consistent progress.

• Perform all other ad-hoc administrative tasks as required to support team functions.
  

Purchasing & Inventory Management

• Prepare and manage purchase orders, monitoring their status to confirm on-time delivery and supplier commitments.

• Identify and evaluate new suppliers that offer quality products at competitive prices.

• Monitor supplier performance and address any quality concerns to maintain company standards.

• Maintain updated supplier price lists and accurate payment records.

• Verify supplier invoices prior to payment processing.

• Maintain parts inventory to effectively support production and project needs.
  

Logistics Coordination

• Arrange local and overseas deliveries to meet customer and project timelines.

• Track shipments and invoices to ensure timely receipt.
  

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

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