Admin Executive

Employment type:

Full-time, permanent

Salary:

$2000 - $2200

Working hours:

Monday to Friday , [10:00 AM – 7:00 PM],

The Role

You’ll handle the day-to-day administration that keeps our outlets compliant, our staff records accurate, and our operations running on time. You’ll work closely with management, HR, finance, and outlet managers.

Key Responsibilities

General administration

• Manage company correspondence, filing, and document control, both digital and physical.
• Prepare letters, memos, reports, and presentations for management.
• Maintain office and outlet supplies, and coordinate with vendors for purchases, maintenance, and repairs.
• Track and renew contracts, insurance policies, tenancy agreements, and subscriptions.

HR administration support

• Maintain employee records, contracts, and personnel files.
• Support onboarding and offboarding, including documentation, staff IDs, and system access.
• Track attendance, rosters, and leave records, and prepare data for monthly payroll.
• Assist with work pass applications, renewals, and cancellations on MOM’s portal.
• Coordinate staff medical insurance and claims.

Licensing and compliance

• Keep track of outlet licences and permits, such as the liquor licence, SFA food shop licence, and public entertainment licence, and ensure timely renewals.
• Maintain compliance records and support audits or inspections by authorities.
• Keep statutory records up to date, including CPF submissions support and ACRA-related documents, together with the finance team or corporate secretary.

Requirements

• Diploma or degree in Business Administration, Human Resource, or a related field.
• At least [1–2] years of administrative experience, preferably in F&B, hospitality, or a multi-outlet business.
• Familiarity with Singapore employment practices, such as the Employment Act, CPF, and MOM work passes, is a strong advantage.
• Proficient in MS Office or Google Workspace, especially Excel or Google Sheets.
• Experience with HR or payroll software, POS reports.
• Highly organised, detail-oriented, and able to handle confidential information discreetly.
• Good written and spoken English and Mandarin (Chinese)
• Able to work independently and manage multiple deadlines.

Benefits

* 13th Month Bonus (subject to company performance)

* Medical Leave (MC)

* Annual Leave (AL)

Benefits:

• Work from home

Work Location: Remote