Admin & Accounts Executive (Accounts & Logistics)

Company Overview
Aquila Nova delivers integrated maritime, offshore and industrial technologies across Asia. We combine sensing, navigation, automation and detection systems to improve safety, efficiency and operational clarity for vessels, fleets, offshore assets, ports and critical facilities.

Job Summary
We are looking for an Admin & Accounts Executive to manage accounts payable and receivable, coordinate logistics and support day-to-day administration. You will keep our financial and operational processes running smoothly.

Key Responsibilities

• Process accounts payable and receivable accurately in QuickBooks
• Prepare purchase orders and track deliveries and shipments so goods arrive on time
• Coordinate with suppliers and freight forwarders to resolve logistics and shipment issues
• Maintain and reconcile customer and supplier records and statements
• Support GST filing and month-end close
• Handle general administration and office operations

Requirements

• Diploma or degree in accounting, finance or business
• At least 2 years of experience in accounts and administrative roles
• Proficiency in Excel for data management and reporting
• Strong attention to detail, good organisational skills and clear communication with suppliers and customers

Nice to Have

• Experience with Odoo or another ERP system
• Experience with QuickBooks
• Experience in logistics or shipping