Admin cum Accounts Assistant

Job Summary

We are seeking an experienced and organized Admin & Accounts Assistant to support operations by managing supplier coordination, verifying invoices, handling purchasing documents, and performing general office administration in a construction-related environment.

Responsibilities

• Assist with daily accounting tasks by entering data and maintaining accurate financial records to support operational accuracy
• Manage supplier invoices, Purchase Orders (POs), and Delivery Orders (DOs) to ensure timely and accurate processing
• Source suppliers by obtaining quotations and preparing price comparisons to support cost-effective purchasing decisions
• Coordinate with suppliers and follow up on deliveries to ensure timely receipt of goods and services
• Prepare Excel reports to summarize accounting and procurement data for management review
• Maintain proper documentation through scanning, filing, and record management to ensure organized office operations
• Perform general office administrative duties to support smooth daily workflows
• Complete other ad-hoc tasks assigned by management to assist with operational needs

Preferred competencies and qualifications

• Proficient in Microsoft Office, especially Excel, to efficiently handle reporting and data management
• Knowledge of Xero or similar accounting software to support accounting processes
• Strong communication skills to liaise effectively with suppliers and internal teams
• Good organizational skills to manage multiple tasks and meet deadlines
• Ability to work independently and multitask in a fast-paced environment
• Responsible, detail-oriented, and eager to learn to contribute positively to the team