HR & Admin Executive

About the role

Ideku is looking for an HR & Admin Executive to keep our people and our office running smoothly. This is a hands-on, all-rounder role for someone who enjoys variety, takes pride in getting the details right, and likes being the person colleagues can count on. You'll report to HR Manager and work closely with Finance, Business team.

What you'll do
HR operations

• Maintain accurate, confidential employee records in our HRIS, including headcount trackers and organisation charts.
• Track attendance and leave, prepare monthly attendance reports, and follow up with staff on missing records.
• Coordinate probation, confirmation, transfer and performance review cycles: send out forms, track submissions and compile results.
• Support recruitment by scheduling interviews, coordinating with candidates and handling background checks and pre-employment paperwork.

Onboarding and offboarding

• Make sure every new joiner is set up before day one: laptop and IT assets, access card, workspace, stationery and name cards.
• Coordinate asset return and access card deactivation when employees leave.

Employee engagement and travel

• Organise staff welfare and engagement: birthdays, festive celebrations, team meals and company events.
• Arrange business travel end to end, including flights, hotels, travel insurance, documents and any changes or cancellations.

Office, facilities and vendors

• Run day-to-day office operations: pantry and office supplies, cleaning, printer, water dispenser and air-con servicing, repairs and maintenance.
• Act as the main contact with building management for access cards, visitor access, season parking, fire drills and contractor permits.
• Source vendors, compare quotations, manage service schedules, and pass invoices to Finance for payment.
• Support the setup and ongoing running of our new office unit.
• Take on other HR and admin projects as the team grows.

What we're looking for

• Diploma or degree in Human Resources, Business Administration or a related field.
• 1 to 4 years of experience in HR, office administration, or both.
• Confident with MS Office (especially Excel) and Google Workspace.
• Highly organised, with a sharp eye for detail and the ability to juggle several tasks at once.
• Friendly and clear communicator, comfortable working with colleagues at all levels, vendors and building management.
• Trustworthy and discreet with confidential information.
• Able to support across our office locations when needed.

Nice to have

• Hands-on experience with an HRIS (e.g. [system name]).
• Experience with office moves, fit-outs or new office setups.
• Familiarity with local employment practices and HR administration.