Logistics Operations Executive

LOGISTICS OPERATIONS EXECUTIVE

(LOGISTICS, INVENTORY & FINANCIAL REPORTING)

Location: 40 Penjuru Lane, Singapore (occasional travel to Malaysia)

Role purpose:

Act as the bridge between inventory and Finance. Co-lead the stocktake programme with the Inventory Executive: they lead count planning and execution, while this role leads reconciliation, financial impact and Finance/audit reporting. The role also drives logistics readiness for new concepts and e-commerce, and provides backup to the Inventory Executive and Shipping Officer.

Key responsibilities:

a) Stocktake reconciliation (Co-Lead)

- Reconcile physical counts against system balances for stores, Singapore DC and 3PLs after monthly, quarterly, random and annual counts

- Quantify the inventory value impact of variances and prepare adjustment and write-off documentation for approval

- Jointly review major variances with the Inventory Executive and track all items through to closure

b) Inventory & financial reporting

- Prepare monthly and quarterly stocktake reports and audit schedules

- Support month-end inventory closing with the team

- Verify 3PL billing and track claims for shortages, damages and missing stock through to credit note

c) New concepts & projects

- Lead logistics readiness for new concepts: SKIMS (ION Orchard), Orlebar Brown (MBS) and Edikted (VivoCity)

- Set up SKU and master data, receiving and put-away, price tagging, launch deliveries and launch stock reconciliation

- Plan opening stock, replenishment and returns for pop-ups and new stores

d) E-commerce

- Support fulfilment model setup (DC or 3PL), system integration and inventory sync

- Set up pick-pack, last-mile and returns SOPs, and reconcile e-commerce inventory with Finance

e) Shipping backup & team support

- Back up the Shipping Officer on freight bookings, documents and shipment tracking

- Support the warehouse team and other team members during launch peaks

Requirements:

- Diploma or degree in Logistics, Supply Chain Management, Accounting or a related field

- At least 3 years in inventory control, stocktake reconciliation or logistics, ideally in retail, fashion or footwear

- Proven experience reconciling stocktakes and preparing inventory adjustment and audit reports

- Working knowledge of system integration across WMS, ERP and e-commerce platforms (e.g. SAP, Odoo); RFID exposure is an advantage

- Strong finance, stock and data analysis skills in Excel (VLOOKUP, pivot tables)

- Experience with new store openings or e-commerce fulfilment is an advantage

- Firm, clear communicator who can hold internal teams and vendors accountable to SLAs and SOPs