Administrative assistant

Job Summary

Support daily office operations by managing administrative tasks, handling accounts and finance documentation, coordinating purchasing and supplier communications, and assisting management and outlet teams with operational needs.

Responsibilities

• Handle daily administrative duties and manage office operations to ensure smooth workflow
• Maintain organized filing and documentation systems for both physical and digital records
• Prepare letters, reports, forms, and other business documents accurately and timely
• Manage incoming emails, phone calls, and correspondence to facilitate effective communication
• Assist in preparing invoices, payment records, and expense claims to support financial processes
• Organize supplier invoices and payment documents to maintain accurate financial records
• Maintain records of company expenses and transactions for transparency and audit readiness
• Assist with basic data entry and reconciliation to ensure financial data accuracy
• Assist with purchasing and monitor office and outlet supplies to maintain stock levels
• Liaise with suppliers to obtain quotations, place orders, and verify invoices for procurement accuracy
• Follow up on delivery schedules and outstanding documents to ensure timely receipt of supplies
• Provide administrative support to management and outlet operations to facilitate daily activities
• Coordinate with outlet managers and staff on administrative matters to support operational efficiency
• Perform other ad hoc duties as assigned by management to meet business needs