Senior Executive, Psychosocial Services (Temporary)

About the role

This is a temporary position to cover maternity leave, with a commitment through July 2027.

Reporting to the Senior Manager, you will develop and provide key support, administration and programme coordination for the Society’s New Voice Club Support Group (Head & Neck Cancer) and Bishana Ladies (all female cancer support group). You will be expected to work with multiple stakeholders, such as healthcare professionals from public and private hospitals, pharmaceutical companies dealing with patient engagement and advocacy and other nonprofit, community and/or government organisations. In addition, you will also provide administrative and coordination support for Help-theChildren And Youth Programme (HCYP), as well as involved in planning of the annual Award Ceremony Event that will take place in July 2027.

Key Responsibilities

Cancer Support Services:

1. Plan and execute monthly cancer support group talks and activities for Bishana Ladies and weekly for New Voice Club.

2. Liaise with different speakers and schedule them accordingly.

3. Organize outings and workshops, coordinating all related logistics to ensure smooth execution of each activity.

4. Design simple electronic direct mailers (eDM)

5. Email blast eDMs and post them on Whatsapp Community and Werkdone platform.

6. Actively participate in various community outreach functions related to support groups.

7. Co-develop strategies in leading how to expand reach of programme and ensure delivery of programme results within constraints of schedule, budget and resources.

8. Manage and maintain records of support group members and programme attendance.

9. Collaborate with the support group committee to manage and co-organize meetings, events, and initiatives, ensuring effective communication, addressing issues, and support the group's goals and objectives.

10. Maintain rapport and relationships with support group members to ensure ongoing engagement, foster a sense of community, and encourage active participation in group activities. This involves regular communication, addressing concerns, and providing support to create a welcoming and inclusive environment.

11. Work with the finance department to process procurement and payment administration. Manage expenses within the budget provided.

12. Prepare and support monthly statistical reports, annual budget and other relevant reports for submission.

13. Other administrative duties include programme scheduling updates, members’ recruitment process, yearly committee listing.

Help-the-Children and Youth Programme:

1. Support with administrative duties on tuition recruitment for students and tutors’ applications (which includes lettershopping, sending notification and system application).

2. Support with administrative duties for application of Achievement Awards (which includes lettershopping, sending notification and system application).

3. Planning and executing of Achievement Award Ceremony in July 2027 (which includes proposal, stakeholder management and event planning).

Key Requirements

• Minimum a Diploma or equivalent qualification in a relevant field. in a related field of study
• At least 3–5 years of relevant experience in programme coordination, administration, events management or a similar role.
• Able to commit till July 2027.
• Able to work on weekend when required.
• Passionate about supporting older adults, cancer patients and survivors, children and youth.
• Enjoys building relationships, connecting communities and developing collaborative partnerships.
• Good communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
• Experience in event planning, stakeholder engagement and volunteer coordination.
• Strong planning, organisational and administrative skills, with good attention to detail.
• Good networking and relationship-building abilities.
• Able to work independently and collaboratively and manage multiple tasks within tight timelines.