Executive Assistant (Mandarin-Speaking)

Position overview

Provide comprehensive executive,administrative and personal assistance to the Principal of the Family Office,with additional support in nursing care, accounting administration and driving.

Key responsibilities

Executive and administrative support

• Manage appointments, meetings,correspondence, business schedules and travel arrangements; coordinate withmanagement, staff, business partners and external parties.

• Perform general office and personaladministrative duties, maintain systematic filing and confidential records, andhandle ad-hoc assignments as needed.

Nursing care and healthcare support

• Draw on prior nursing-care orcaregiving experience to assist with routine wellbeing, mobility andnon-emergency care needs of the Principal or family members, where required.

• Coordinate medical appointments andfollow-ups, liaise with healthcare providers, and maintain confidential carerecords; undertake clinical tasks only if appropriately qualified andauthorised.

Accounting and financial administration

• Maintain expense records, receipts,invoices, reimbursement claims and payment-tracking schedules; assist withbasic bookkeeping and account reconciliation.

• Prepare expense summaries andsupporting documents for the finance or accounting team, subject to establishedapproval procedures.

Driving and personal logistics

• Safely drive the Principal or familymembers to business, medical and personal appointments, with sound routeplanning, punctuality and discretion.

• Coordinate vehicle upkeep andservicing, and comply with Singapore road-safety and traffic regulations.

Requirements and qualifications

• Previous experience as an ExecutiveAssistant, Personal Assistant or in a comparable administrative support role;family-office experience is advantageous.

• Prior nursing-care, patient-supportor caregiving experience; nursing qualifications or healthcare certificationare advantageous.

• Practical accounting or bookkeepingexperience, including expense management, invoices and reconciliations; afinancial-management background is an advantage.

• Valid Singapore Class 3 drivinglicence with proven practical driving experience, good knowledge of Singaporeroads and a safe driving record.

• Bachelor's degree preferred;proficient in Microsoft Office, especially Excel, Word and PowerPoint.

• Proficient in spoken and writtenEnglish and Chinese (Mandarin), with good communication and interpersonalskills.

• Highly organised, discreet andtrustworthy; able to multitask, work independently and support occasionalevenings or weekends as required.