Admin Executive

Admin Executive

Salary: S$2,600 – S$3,000 (commensurate with experience)
Working Location: East Singapore (Walking distance from Paya Lebar MRT)
Working Days: 5 Days / Week

Job Responsibilities

* Provide administrative support to ensure smooth day-to-day business operations.
* Prepare, organise and maintain company documents, records and filing systems.
* Handle correspondence, emails, phone calls and general enquiries professionally.
* Prepare letters, reports, forms, agreements and other business documents.
* Coordinate meetings, appointments and administrative schedules.
* Liaise with internal teams, staff, suppliers, contractors and external service providers.
* Assist with licence applications, permit renewals and company documentation.
* Support HR, Accounts, Operations and other departments with administrative duties.
* Maintain office supplies, stationery and general office administration.
* Use AI tools to assist with research, documentation, reporting and administrative tasks.
* Identify opportunities to improve administrative workflows and work efficiency.
* Monitor deadlines, track outstanding matters and follow up until completion.
* Ensure company records and confidential information are properly maintained.
* Perform other administrative duties assigned by Management.

Job Requirements

* Relevant administrative experience preferred.
* Good organisational and time management skills.
* Strong communication and interpersonal skills.
* Proficient in Microsoft Office (Word, Excel and Outlook).
* Comfortable using AI tools and willing to learn new technologies.
* Able to multitask, prioritise work and meet deadlines.
* Responsible, detail-oriented, proactive and able to work independently.
* Strong sense of ownership, accountability and teamwork.
* Able to communicate in English and Mandarin to liaise with Mandarin-speaking stakeholders.