Office & Admin Executive

Job Summary

Support daily office operations, HR administration, recruitment coordination, and finance-related tasks to ensure smooth organizational functioning and compliance.

Responsibilities

• Manage daily office administrative tasks and maintain organized filing systems to support operational efficiency
• Oversee office supplies procurement and maintain accurate records of administrative purchases and documentation
• Maintain comprehensive employee records and process onboarding and offboarding documentation to ensure compliance
• Track and update leave, medical certificate, and attendance records to support payroll accuracy
• Collect and consolidate monthly payroll information for timely processing
• Coordinate recruitment activities by posting job advertisements, screening applications, and scheduling interviews to attract qualified candidates
• Monitor work pass application and renewal timelines to ensure legal compliance where applicable
• Verify, record, and reconcile invoices and payments to support accurate financial records
• Assist in preparing and organizing documents for month-end closing, audits, and tax submissions to facilitate financial compliance
• Collaborate with internal departments to ensure timely submission of required documents for smooth operations
• Perform other ad-hoc duties and responsibilities as assigned to support team needs

Preferred competencies and qualifications

• Minimum Diploma or equivalent qualification
• At least 3 years experience in administration, HR support, or related roles
• Basic knowledge of HR administration and recruitment coordination
• Proficiency in Microsoft Office, especially Excel and Word
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment
• Excellent communication and interpersonal skills
• Positive attitude and eagerness to learn