Admin cum HR Executive

Job Description

We are seeking a responsible, organised and proactive Admin cum HR Executive to support our daily office administration, human resource operations and internal system coordination. The successful candidate will also be responsible for managing the company's SRM system and liaising closely with our China Headquarters (HQ) to ensure smooth administrative and operational workflows.

Key Responsibilities

1. Human Resource Management

• Assist with recruitment, interview arrangements, employee onboarding and offboarding.

• Maintain employee records, attendance, leave applications and HR documentation.

• Assist with monthly payroll preparation, CPF contributions and employee claims.

• Handle MOM work pass applications, renewals and cancellations.

• Prepare employment contracts, appointment letters and other HR correspondence.

• Ensure compliance with Singapore employment regulations and company HR policies.

2. SRM System Management & HQ Coordination

• Manage and maintain daily transactions and documentation in the company's SRM system.

• Perform data entry, document uploads, record updates and workflow submissions.

• Monitor approval statuses and follow up on pending requests to ensure timely processing.

• Liaise closely with China HQ on SRM-related matters, administrative procedures and internal approvals.

• Coordinate with relevant HQ departments, including Finance, Procurement, HR and Operations.

• Ensure accuracy and completeness of information submitted through the SRM system.

• Assist in resolving system-related issues and maintaining proper documentation.

• Prepare regular updates and reports for management and HQ when required.

• Carry out other ad-hoc administrative and operational duties assigned by management.

Job Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration or related disciplines.

• Minimum 1–2 years of relevant administrative or HR experience preferred.

• Proficient in both English and Chinese (written and spoken)

• Basic understanding of Singapore Employment Act, CPF and MOM work pass procedures.

• Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.

• Good written and verbal communication skills in English and Mandarin, as the role requires regular coordination with China HQ.

• Strong organisational skills, attention to detail and ability to multitask.

• Able to work independently and follow up on tasks efficiently.

• Responsible, proactive and able to handle confidential company information.

What We Offer

• Stable full-time employment with a 5-day work week.

• Opportunities for career development and professional growth.

• Supportive and collaborative working environment.

• Exposure to local and international business operations within the semiconductor and engineering industry.