HUMAN RESOURCE EXECUTIVE

Provides administrative and human resources support to the HR Manager. The position involves managing a broad range of HR functions and participating in ad-hoc HR projects and general administration tasks.

Responsibilities Overview

The HR Executive is responsible for the full cycle of recruitment, onboarding, and offboarding processes. This includes managing work pass applications, renewals, and cancellations, as well as administering leave and medical benefits and approving employees’ medical submissions. Timesheet management is also a key duty, involving verification of leave and overtime and data entry into the time management system. The role includes efficient administration of employment activities such as transfers and promotions, ensuring that HR files and confidential records are properly maintained. Employee records are to be kept up to date in the HR system and personnel files managed accordingly.

Policy and Compliance

The HR Executive assists in the implementation and communication of HR policies and procedures, supports the rollout of the HR handbook and forms, and ensures timely submission of statutory government claims, including NS, maternity, paternity, childcare, and foreign worker levy waivers. They also manage foreign workers’ dormitories and the Primary Care Plan (PCP)

Employee Relations and Government Liaison

Managing employee grievances and disciplinary matters is part of the role, along with regular correspondence with government bodies and statutory boards regarding related surveys. The HR Executive also assists in internship attachment programs and handles work injury compensation insurance through filing work incident reports.

Additional Duties

The position includes providing general administration and HR support and performing any other HR duties as assigned.

Requirements

• Candidates for the HR Executive position should have at least a Diploma in Human Resource Management and a minimum of two years of HRM experience with familiarity with the Employment Act.
• Strong multitasking and office administration skills, good interpersonal skills, resourcefulness, and a positive working attitude are essential.
• Proficiency in MS Office and good written and verbal communication skills are required.
• Immediate availability of candidates is preferred.