PMO/Project Admin

Company Overview

A-IT Software Services Pte Ltd, established in 1991 and headquartered in Singapore with a regional office in Malaysia, specializes in development outsourcing. It excels in project management and system design for consumer banking, credit cards, and loans, delivering solutions on Vision Plus and Cardpac.

Job Summary

Support IT project delivery by coordinating schedules, managing finances, maintaining contracts, and facilitating resource management to ensure timely, efficient project execution in a regulated banking environment.

Responsibilities

• Coordinate project schedules, timelines, and resources to ensure timely delivery of project milestones.
• Track progress of project deliverables and report status updates to the Project Manager and team for informed decision-making.
• Manage project expenses by forecasting budgets, processing invoices, and tracking payments to maintain financial control.
• Provide regular financial updates to the Project Manager and stakeholders to support budget adherence.
• Maintain and update project contracts, including vendor agreements such as Master Service Agreements, Statements of Work, client, and partnership contracts to ensure compliance.
• Assist in sourcing and hiring new resources by liaising with suppliers, arranging interviews, and facilitating onboarding and offboarding processes.
• Manage resource renewals by ensuring timely notifications and contract extensions to maintain project staffing continuity.
• Maintain accurate resource records to support workforce planning and reporting.
• Act as liaison among project team members, stakeholders, and clients to facilitate clear communication and resolve project-related inquiries.
• Provide administrative support to the Project Manager and team, including scheduling meetings, arranging travel, and preparing meeting materials to enhance operational efficiency.
• Coordinate information for ad hoc Request for Information (RFI) requests to support project needs.
• Maintain accurate and accessible project documentation, including project plans, status reports, meeting minutes, and key artefacts to ensure transparency and audit readiness.
• Track and update project and resource data and metrics to enable higher management’s analysis and informed decision-making.

Required competencies and certifications

• Degree in Business Administration, Banking, Finance, Project Management, or related field.
• Minimum 3 years of IT Project Support experience, preferably in banking, financial services, or other highly regulated industries.
• Solid understanding of Project Life Cycle and familiarity with project methodologies such as waterfall and agile.
• Strong organizational and analytical skills with meticulous attention to detail.
• Excellent communication and interpersonal skills to engage effectively with senior stakeholders.
• Ability to multitask, work under pressure in a fast-paced environment, and meet deadlines.
• High degree of autonomy, motivation, teamwork, and confidentiality in handling sensitive information.
• Proven track record of introducing process improvements and innovation.

Other Information

Angeline Aw Kwee Choo (R24125869) A-IT Software Services Pte Ltd

• EA License No: 24C2345
• “By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by A-IT Software Services and its recruitment partners, including Employment and Employability Institute Pte Ltd, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at [A-IT Software Services PDPA website] and [https: //www.e2i.com.sg/pdpa/].”

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