Admin Coordinator

Job Scope:

• Issue invoices, track payments, and follow up on outstanding accounts

• Support HR admin: onboarding documents, leave and attendance records, and staff files

• Maintain equipment and inventory records alongside the operations team

• Manage office supplies, meeting room bookings and front desk visitors

• Coordinate staff schedules, event calendars and internal announcements

• Prepare letters, contracts and simple reports as needed

• Handle basic part timer payroll(bookkeeping using excel & Xero, payment follow-ups)
• Perform other ad-hoc administrative, accounting, and bookkeeping duties as assigned by the supervisor from time to time.
• Assist with other operational tasks and support the team when required.

What we're looking for

• At least 1 year in an admin or office coordination role

• Comfortable with Excel or Google Sheets; accounting software experience is a plus

• Highly organised, detail-oriented and discreet with confidential information

• Clear communicator who can work with sales, ops and design teams

• Office hours: Monday to Friday, with hybrid working days