Admin cum Logistics

Job Summary

We are seeking an Admin & Logistics Assistant to manage daily administration, procurement, and logistics operations across two companies, ensuring efficient coordination and compliance.

Responsibilities

• Manage purchasing processes by obtaining supplier quotations, issuing purchase orders, and verifying invoices to ensure accuracy and timely procurement
• Coordinate the delivery of materials, equipment, and PPE to project sites to support operational needs
• Maintain and organize administrative documentation, records, and prepare monthly reports to track activities and compliance
• Monitor and manage company insurance policies, licenses, vehicle renewals, and ISO documentation to ensure regulatory compliance
• Organize and coordinate meetings, company events, and staff welfare activities to support employee engagement and communication
• Liaise effectively with suppliers, site teams, and management to facilitate smooth daily operations and resolve issues promptly

Preferred competencies and qualifications

• Experience in construction or engineering environments to better understand project requirements and logistics
• Proficiency in Microsoft Office, especially Excel, to manage data and reporting efficiently
• Strong organizational skills with attention to detail and ability to multitask in a dynamic work environment
• Effective communication and coordination skills to collaborate with multiple stakeholders