IT Project Coordinator (Singaporean Only)

Responsibilities:

• Support the planning, coordination, tracking, and administrative activities of IT projects.

• Work closely with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure project activities, schedules, documentation and communications are properly managed and tracked.

• Coordinate daily project activities and support project execution.

• Track project progress, action items, milestones, and deliverables.

• Support project scheduling, meeting coordination, and resource planning.

• Prepare and maintain project documentation, reports, and trackers.

• Assist in monitoring project timelines and highlighting potential delays or risks.

• Coordinate with internal teams, external vendors, and stakeholders on project matters.

• Follow up on outstanding tasks, approvals, and action items.

• Arrange project meetings, workshops, and discussions.

• Prepare meeting agendas, presentation materials, and minutes of meeting (MOM).

• Track meeting action items and ensure timely follow-up.

• Facilitate communication between project teams and stakeholders.

• Support project status reporting and management updates.

• Maintain the project documentation repository and version control.

• Support the preparation of weekly and monthly project reports, project schedules and trackers, risk and issue logs, change request records, deployment schedules, governance presentation slides.

• Ensure project documents are updated and properly organised.

• Support compliance with project governance processes and procedures.

• Assist in tracking approvals, sign-offs, and submission deadlines.

• Ensure proper documentation for audits, reviews, and project milestones.

• Support coordination for project reviews, testing activities, and deployment preparation.

• Work closely with Software Engineers, System Engineers, Infrastructure Teams, IT Security Teams, Vendors and external parties.

• Assist in coordinating testing schedules, deployment activities, and operational support tasks.

• Support incident tracking and escalation coordination when required.

Requirements:

• Diploma or Bachelor's Degree in Information Technology, Computer Science, or a related discipline.

• Strong organisational, coordination, and time management skills.

• Good written and verbal communication skills.

• Ability to manage multiple tasks, track deadlines, and follow up on outstanding matters.

• Good attention to detail in documentation and reporting.

• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.

• Ability to work collaboratively with technical teams, vendors, and stakeholders.

• Willingness to learn about IT projects, system implementation, and IT operations.

• Candidates with experience in project coordination, project administration, IT operations, or system implementation will have an added advantage.

• Experience supporting enterprise IT projects or working in a large-scale, mission-critical environment would be beneficial.

If you are keen, please send your updated resume to: [email protected]

EA License no.14C7275/Registration no. R1434860

Please take note that only shortlisted candidate will be contacted. Thank you.