Manager, Corporate Administration Executive (Procurement & Finance Admin), Corporate Real Estate Services

Key Responsibilities:

Workforce Administration & Governance

• Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce

Procurement, Contract & Vendor Management

• Manage procurement activities, such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.

Financial Administration

• Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.

Asset, Software & Technology Management

• Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.

Accounts Payable, Invoice Management & Financial Controls

• Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.

Operational & Business Support

• Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.