Admin cum Purchaser

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.

• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.

Key Responsibilities

1. Purchase Reports & Invoicing

• Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).

• Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.

• Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.

• Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.

2. Purchasing Operations

• Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.

• Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.

• Track order delivery dates, monitor inventory levels, and assist with regular stock counts.

3. General Administration

• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).

• Manage office supplies and pantry inventory, including stock checks and restocking.

• Handle classification, archiving, and data entry for administrative documents, contracts, and files.

• Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.

• 1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.

• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.

• Proficient in Microsoft Office

• Good communication and coordination skills to effectively liaise with various departments and suppliers.