Admin Executive

Job Summary

Support construction and interior fit-out projects by coordinating permits, scheduling manpower, liaising with stakeholders, managing financial documentation, and assisting project managers with daily operations and administration.

Responsibilities

• Apply for and coordinate Permits to Work (PTW) and maintain Risk Assessment (RA) documentation to ensure compliance with site safety requirements
• Arrange worker deployment and manpower scheduling to optimize site productivity and meet project timelines
• Coordinate daily site activities by liaising effectively with project teams, subcontractors, suppliers, and clients to facilitate smooth operations
• Verify, calculate, and consolidate workers' claims, expenses, and receipts for accurate submission to the Accounts Department
• Manage purchase orders, delivery orders, invoices, and general administrative documentation to support project financial and operational processes
• Assist project managers with daily operational and administrative tasks to enhance project execution and communication

Required competencies and certifications

• Minimum 2–3 years of relevant administrative or project coordination experience
• Familiarity with construction, renovation, M&E, or interior fit-out processes and site procedures
• Proficient in Microsoft Office applications (Excel, Word, Outlook) for documentation and communication
• Ability to work independently and coordinate with multiple project teams to meet project objectives

Preferred competencies and qualifications

• Experience in construction, renovation, M&E, or interior fit-out environments to better understand project requirements
• Strong organisational skills, attention to detail, and multitasking ability to manage diverse administrative and coordination duties
• Proactive and responsible approach to managing daily administrative and site coordination matters with minimal supervision