Executive, Procurement

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

Support the Manager, Procurement in spend analysis, contract monitoring, supplier coordination and centralised sourcing, in line with procurement policies and delegated authorities.

Contract monitoring

• Maintain contract registers and renewal calendars; track key deliverables, expiry and notice dates, variations, performance security and outstanding obligations; flag risks and escalate matters requiring decisions.

Supplier coordination

• Work with business-unit contract owners on supplier scorecards, performance reviews and corrective actions; escalate unresolved issues. Business units retain responsibility for service specifications and daily delivery.

Analytics and reporting

• Analyse spend, sourcing activity, centralisation coverage, contract utilisation, supplier performance and procurement exceptions; prepare quarterly dashboards and maintain supporting evidence for validation of savings and cost avoidance.

Centralised procurement

• Consolidate requirements across business units, conduct supplier research and price benchmarking, compare total costs, and support central contracts and preferred supplier arrangements, including user guidance and utilisation follow-up.

Sourcing administration

• Coordinate quotations, tenders and direct contracting; prepare comparisons, draft approval papers and complete procurement records for review.

Governance

• Guide users on sourcing procedures, documentation and approval requirements; identify and escalate non-compliance or control exceptions. Contract awards, variations and commercial commitments remain subject to delegated approvals.

Systems and improvement

• Support eProcurement administration, user queries, data accuracy, system testing and digital workflow improvements; recommend practical changes to improve procurement controls and efficiency.
• Perform other related duties as assigned.

• Degree in any discipline, or a diploma in Procurement, Supply Chain Management, Business Administration or a related field preferred.

• Preferably two years of relevant procurement experience. Entry-level candidates may be considered, with appropriate training and supervision.
• Analytical and detail-oriented, with good spreadsheet skills; dashboarding skills are an advantage.
• Basic understanding of procurement and commercial principles, or willingness to learn.
• Organised and proactive, with good follow-through and the ability to manage competing deadlines.
• Clear writing, communication and stakeholder coordination skills.
• Integrity, accountability and openness to digitalisation and continuous improvement.
• Familiarity with TenderBoard or other eProcurement systems is an advantage.

Working location: Nearest MRT (Redhill/ Queenstown)