People & Culture Administrator (HR officer)

About Our Client

Our client is a leading international operator of family entertainment centres, with a well-established network of venues across the Asia-Pacific region. Known for delivering fun, high-energy experiences to families and young people, the business employs a large frontline workforce and places strong emphasis on its people and culture.

About the Role

Our client is seeking an organised, detail-oriented and dependable People & Culture Administrator to provide temporary maternity cover for its People & Culture team.

The role supports the smooth day-to-day running of People & Culture administration, with a primary focus on job advertising, recruitment coordination, payroll information collation, people dashboard reporting, work pass administration and employee documentation.

Key Responsibilities

Recruitment & Hiring Support

• Post and manage job advertisements on FastJobs for Venue Associate positions

• Maintain candidate trackers and interview schedules

• Organise and coordinate group interviews, induction sessions and venue placements

• Communicate with candidates on interviews, induction arrangements and hiring outcomes

Payroll Support

• Create new team member profiles

• Prepare the monthly incentives file

• Update payroll instructions in the system

• Check payroll reports

• Handle other payroll-related tasks as required

People Reporting & Dashboard Administration

• Collect and verify employee data for the Global People Dashboard

• Maintain reporting accuracy and prepare information to reporting timelines

• Support regular People & Culture reporting requirements

Work Pass Administration

• Support work pass administration, including updating non-sensitive employee information and coordinating medical examinations

• Assist with work pass tracking, renewals and cancellations under the guidance of the People & Culture team

• Maintain accurate work pass records and documentation

HR Administration & Employee Support

• Respond to general People & Culture enquiries

• Maintain employee records, trackers and HR documentation

• Support onboarding and administrative processes for new hires

• Ensure confidentiality and accuracy when handling employee information

Events & General Support

• Help organise and support employee events such as town halls and team bonding activities

• Support employee engagement initiatives and ad-hoc People & Culture tasks

• Provide administrative support to the People & Culture team as required

Requirements

• Able to work in a fast-paced environment and take initiative

• Strong verbal communication skills

• Able to multitask, prioritise and manage time effectively

• Good problem-solving and negotiation skills

• Adaptable team player who partners well with others

• High accuracy in reporting and assigned tasks

Remuneration & Benefits

• Mobile allowance of $50 per month

• Leave entitlement in line with MOM regulations (annual, sick and hospitalisation leave)

• Medical benefits

• Hybrid work arrangement