Executive Support & Office, Manager| up $6.5K | Alexandra

Location: Singapore

Position Type: Full-time, Permanent

Reporting To: CEO / Head of Corporate Services

About the Role

Are you a proactive, highly organized, and detail-oriented administrative professional who thrives on keeping an office running like clockwork? We are looking for an Executive Support & Office, Manager to join our team in Singapore!

In this dual-impact role, you will be the backbone of our daily office environment while providing executive support to our four-member senior leadership team. You will ensure seamless workplace operations, manage facilities, and handle high-priority executive administration so our leadership team can stay focused on driving strategic decisions.

What You’ll Be Doing

1. Office Management & Workplace Operations (~70%)

• Facilities & Vendor Coordination: Serve as the main point of contact for daily cleaning vendors, facilities contractors, and building management. Log issues, track resolutions, and coordinate safety and fire-drill procedures.

• Pantry & Office Supplies: Monitor inventory, manage replenishment within approved budgets, keep basic stock logs, and match invoices to purchase requests.

• Guest Experience & Logistics: Warmly welcome visitors, manage meeting room bookings, set up rooms, serve refreshments, and coordinate incoming/outgoing mail and couriers.

• Office Records & Events: Maintain access cards, visitor logs, and vendor contacts, and assist in coordinating company events.

2. Executive Support (~30%)

• Expense Management: Prepare, submit, and track accurate expense claims for four senior executives in compliance with company policies. Follow up on missing receipts or rejected claims.

• Calendar, Travel & Meetings: Support schedule management, travel bookings, and meeting logistics, including preparing materials and taking concise meeting notes when needed.

What We’re Looking For

• Diploma or higher in Business Administration, Corporate Services, or a related field.

• Min 5 years of proven experience in office administration, facilities coordination, or executive support.

• Technical Skills: Proficient in Microsoft Office; familiar with expense claims, procurement systems, and basic accounting documentation.

• Key Attributes:

  • Exceptionally professional, service-oriented, and adaptable when balancing dynamic tasks and frequent interruptions.

  • Outstanding organizational, communication, and multi-tasking abilities.

  • Strong personal integrity and experience handling sensitive/confidential data with care.

How to Apply

If you are ready to own workplace operations and deliver impact across our business, submit your resume to us today!

📧 Email your resume to: [email protected]

Ho Yu Qing Deborah (R1104551)

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We regret that only shortlisted candidates will be notified.