HR Cum Account Assistant (Engineering Industry)

Job Description & Requirements

HUMAN RESOURCES (HR) RESPONSIBILITIES

1. Recruitment & Onboarding

Assist in job posting on MyCareersFuture, JobStreet,LinkedIn, etc.

Screen resumes and arrange interviews

Prepare offer letters and employment contracts

Coordinate onboarding and employee induction

Maintain probation and confirmation records

2. Employee Records & HR Administration

Maintain and update employee personal files

Update HR system with employee information

Prepare HR letters (confirmation, warning, promotion,transfer)

Handle resignation, clearance, and exit documentation

Maintain staff directory and organization chart

3. Payroll & Statutory Support

Assist in monthly payroll preparation

Track attendance, overtime, and leave records

Prepare CPF submission data and support CPF filing

Assist with IR8A, IR21, and annual payroll reporting

Liaise with Accounts or payroll vendors

4. Leave, Attendance & Compliance

Process leave applications and update balances

Monitor medical leave and MC submission

Ensure compliance with Employment Act & MOM regulations

Assist with work pass matters (WP, S Pass, EP)

B. ACCOUNT ASSISTANT RESPONSIBILITIES

5. Sales Support & Coordination

Prepare sales quotations, proposals, and invoices

Issue sales orders and delivery orders

Coordinate with sales team, customers, and operations

Maintain customer database and sales records

Follow up on customer enquiries and documentation

6. Order Processing & Documentation

Process purchase orders and sales orders

Track order status and delivery schedules

Prepare job folders and project documentation

Support contract and agreement documentation

7. Billing & Reporting Support

Assist in billing and invoice preparation

Coordinate with Accounts on AR matters

Prepare sales reports for management

Maintain proper filing of sales documents

Required:

• 1-3 years of experience in HR administration or HR assistant role
• Hands-on experience with employee records & HR documentation
• Experience handling recruitment coordination (job posting, interviews, onboarding)
• Basic knowledge of Singapore Employment Act & MOM regulations
• Experience supporting payroll, CPF submission, leave & attendance
• Familiarity with IR8A / IR21 (at least support level
• Ability to coordinate with sales team, customers, and operations
• Experience with accounting or ERP systems (e.g. Xero, QuickBooks, SAP, or similar)