Administrative Executive

Company Overview

YTSH SINGAPORE PTE. LTD. is a wholly-owned subsidiary of Shanghai Shenghong Rongxin International Trade Co., Ltd., specializing in international trade of non-ferrous and precious metals. It leverages Singapore’s global trading hub status to support overseas mining M&A and market risk management.

Job Summary

Manage daily office operations and corporate compliance for YTSH Singapore, coordinating with government agencies and supporting senior management to ensure smooth administrative functions and regulatory adherence.

Responsibilities

• Manage daily operations of the Singapore office, including facility maintenance, procurement of office supplies, and visitor reception to ensure a well-functioning workplace
• Draft, translate (Chinese–English), archive, and manage internal corporate documents to maintain accurate and accessible records
• Coordinate with local secretarial agencies to apply for, review annually, and update corporate qualifications such as ACRA, IRAS, and MOM registrations to ensure compliance
• Assist in preparing application and renewal materials for Employee Permits (EP/WP) to support workforce regulatory requirements
• Communicate independently with government agencies and intermediaries via email and telephone to facilitate administrative processes
• Apply knowledge of Singaporean workplace etiquette and maintain a service-oriented approach to support internal and external stakeholders
• Organize and prioritize multiple routine administrative tasks effectively while demonstrating strong interpersonal skills and problem-solving abilities
• Perform other ad-hoc tasks assigned by senior management to support business needs

Preferred competencies and qualifications

• Experience in administrative or secretarial roles within Singapore, with familiarity in government administrative procedures (ACRA/MOM)
• Strong English reading and writing skills for independent communication with government agencies and intermediaries
• Cheerful personality with strong interpersonal and problem-solving skills to foster a positive work environment