Sales Admin

Company Overview

We are the one-stop smart vending machine supplier in Singapore since 2016, providing professional vending services with a dedicated team. Join us for an exciting career adventure in smart retail solutions and automation.

Job Summary

We are looking for a proactive, organized and detail-oriented Sales Administrator & Project Coordinator to support sales, project implementation, and daily operations by coordinating enquiries, preparing quotations, liaising with stakeholders, managing deliveries, and monitoring project progress.

Responsibilities

• Respond promptly to customer enquiries to support sales opportunities and maintain accurate customer records for effective follow-up
• Prepare detailed quotations and sales proposals to facilitate customer decision-making and secure orders
• Follow up on outstanding payments to ensure timely collection and maintain healthy cash flow
• Coordinate site surveys, machine deliveries, installations, and project handovers with customers and internal teams to meet project timelines
• Liaise with local and overseas suppliers to monitor equipment and spare parts inventory, coordinate deliveries, and arrange repairs efficiently
• Track and resolve machine issues by coordinating maintenance and repair services to ensure customer satisfaction
• Maintain and update sales and project documentation, progress reports, and invoice tracking for accurate record-keeping and reporting
• Perform general administrative duties to support smooth business operations
• Manage multiple projects simultaneously with strong organizational skills and attention to detail
• Communicate effectively with customers, suppliers, technical teams, and management to ensure seamless coordination

Preferred competencies and qualifications

• Experience in sales activities, project coordination, or administration is an advantage
• Proficient in Microsoft Office applications and documentation management
• Ability to work independently and collaboratively within a team environment

Other Information

• Work Location: 51 Bukit Batok Crescent, Unity Centre #04-10, Singapore 658077