Human Resource Executive

Job Summary

We are seeking a meticulous and proactive Human Resource Executive to manage our day-to-day HR operations and monthly payroll administration. In this role, you will oversee the full spectrum of HR functions—from talent acquisition and employee lifecycle management to statutory compliance and payroll processing.

Key Responsibilities

1. Talent Acquisition & Onboarding

Manage the end-to-end recruitment process, including drafting job descriptions, posting advertisements across job portals, screening candidates, and scheduling/conducting interviews.

Coordinate and facilitate smooth onboarding programs for new hires, including orientation, system setup, and documentation.

2. Employee Lifecycle & HR Operations

Prepare all employment-related documentation, including Letters of Offer, confirmation letters, contract renewals, resignation acceptances, and offboarding checklists.

Manage offboarding procedures, conduct exit interviews, and ensure proper handover processes.

Process work pass matters via MOM (e.g., WP, S Pass, EP applications, renewals, cancellations, and levy waiver requests).

Maintain up-to-date and confidential employee personnel files and HR database records.

Act as the key contact point for staff enquiries regarding leave, company benefits, payroll, and HR policies.

3. Payroll & Statutory Compliance

Administer accurate and timely monthly payroll processing, including calculations for overtime, allowances, deductions, and expense claims.

Prepare and submit statutory returns and contributions (e.g., CPF, IR8A, IR21 for tax clearance).

Process government-paid claims and statutory reimbursements (e.g., NS Make-Up Pay, Maternity/Paternity/Childcare Leave, and relevant training grants).

Stay abreast of the Singapore Employment Act, MOM guidelines, and ensure strict compliance across all HR practices.

4. HR Administration & Ad-Hoc Duties

Complete and submit mandatory government surveys and statistical reports (e.g., MOM, DOS).

Support HR process reviews and implement best practices to improve operational efficiency.

Undertake ad-hoc HR projects and administrative duties assigned by management.

Job Requirements

Education: Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

Experience: Minimum 3 years of relevant experience handling full-spectrum HR operations and payroll.

Technical Skills:

Proficient in Microsoft Office (Excel and Word).

Hands-on experience with HRMS / Payroll software (experience with TimeSoft is a strong advantage).

Sound knowledge of the Singapore Employment Act, MOM regulations, and statutory filing procedures (CPF, IRAS).

Key Attributes:

Strong written and verbal communication skills with a customer-centric mindset.

Highly organized, detail-oriented, and able to handle confidential data with integrity.

Collaborative team player capable of managing multiple priorities under tight deadlines.