Tender and Proposal Administrator

Purpose of the role

We are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes.

Key Responsibilities

· Prepare, review, and submit tender documents in compliance with requirements and deadlines

· Manage the full tender lifecycle, including document compilation, formatting, and submission

· Liaise with internal stakeholders to gather necessary information for tender responses

· Ensure all tender documents are complete, accurate, and aligned with client specifications

· Review and amend formatting of DHI Proposals and Reports ahead of key submissions

· Maintain proper documentation and records of submitted tenders

· Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications

· Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders

· Support post-submission clarifications and follow-ups as required

· Monitor DHI Singapore’s general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff

· Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed)

· Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences

· Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements

Experience & Knowledge

· Diploma or Degree in Business Administration, Engineering, or a related field

· 3 to 5 years of experience in tender preparation or related roles

· Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ)

· Proficient in Microsoft Word; strong document formatting skills are essential

· Excellent attention to detail and organizational skills

· Strong communication and coordination abilities

· Self-motivated, proactive, and eager to learn

· Positive attitude with a willingness to contribute ideas for continuous improvement

Preferred Attributes

· Ability to work under tight deadlines and manage multiple submissions

· Team player with a collaborative mindset

· Analytical thinker with a problem-solving approach