Purchasing & Admin Executive

Manage and process Purchase Requisitions (PRs) and prepare Purchase Orders (POs), ensuring timely delivery of goods and materials.

Liaise with suppliers, source quotations, obtain at least three quotations where applicable, and negotiate for competitive pricing and favourable terms.

Handle purchasing of project materials, office stationery, pantry supplies and other company necessities.

Monitor inventory levels and arrange timely replenishment of office supplies and consumables.

Coordinate with internal departments and suppliers to ensure purchasing requirements are met efficiently.

Verify deliveries against Purchase Orders and follow up on outstanding orders, discrepancies and supplier issues.

Assist in checking supplier invoices against Purchase Orders and delivery documents before payment processing.

Monitor project purchasing costs and assist with first-level project costing and cost control.

Maintain proper purchasing records, supplier information, quotations and related documentation.

Provide general administrative support and ensure compliance with company purchasing procedures.

Performs other duties as assigned.