Marine Executive (Shipmanagement)

We are seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Marine Superintendents in the day-to-day management of vessels.

The successful candidate will assist with vessel reporting, performance monitoring, documentation and the completion of vessel questionnaires. This role is suitable for an organised and detail-oriented individual looking to develop a career in ship management and marine operations.

Key Responsibilities

Provide daily administrative and operational support to the Marine Manager and Marine Superintendents.

Assist with monitoring vessel operations and follow up on outstanding matters with vessels.

Compile month-end vessel operational and performance reports.

Collect, review and consolidate vessel KPI data for management reporting.

Maintain records relating to vessel performance, incidents, inspections and operational matters.

Complete and update vessel questionnaires, including Q88 and other customer or charterer documentation.

Coordinate with vessel personnel to obtain accurate and timely operational information.

Assist with preparing reports, presentations, correspondence and meeting materials.

Maintain vessel certificates, records and marine documentation in the relevant systems.

Track the status of inspections, audits, observations and corrective actions.

Support preparations for internal audits, external inspections and vessel visits.

Assist with updating operational procedures, forms and document-control records.

Liaise with Technical, HSEQ, Crewing and Operations teams on vessel-related requirements.

Maintain departmental databases, filing systems and document registers.

Perform other marine operations and administrative duties assigned by management.

Requirements

Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or a related discipline.

1–3 years of experience in ship management, vessel operations or maritime administration would be advantageous.

Fresh graduates with relevant maritime qualifications may also be considered.

Familiarity with vessel questionnaires, Q88, KPI reporting or ship-management documentation would be beneficial.

Good understanding of basic vessel operations and maritime terminology.

Strong numerical, analytical and report-compilation skills.

Organised, detail-oriented and able to manage multiple deadlines.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

Able to communicate effectively with shore-based teams and vessel personnel.

Strong written and verbal communication skills in English.

Able to work independently while supporting a wider marine team.